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NCZ forms are structured data collection instruments that your organisation uses to capture emissions activity data — things like energy consumption, fuel usage, travel records, and supplier information. Each form is configured specifically for your certification programme, so the questions you see reflect the data your assessor needs to verify. You access forms directly from the NCZ Portal, and your answers are saved against your submission record.

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Finding your forms

Forms assigned to your account appear in the Data Collection section of the portal. Each form card shows the form name and its current status.
1

Navigate to Data Collection

Select Data Collection from the left-hand navigation menu. The page lists every form linked to your account.
2

Locate the form you need

Browse the list or use the search field to filter by form name. Each card shows the form’s display name and how many submissions have been recorded.
3

Open the form

Click the form card or select Open to load the form wizard. The wizard may span multiple pages — a progress indicator at the top shows where you are.
If a form you expect to see is not listed, contact your account administrator. Forms are enabled per account and may not all be visible to every user.

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Answering questions

NCZ forms support several question types. The way you interact with each one differs slightly.
Type your answer directly into the input field. Short text fields suit single-line answers such as names or reference numbers. Textarea fields accept longer free-form responses.If the field has a character limit, a counter below the field shows how many characters remain.

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Required vs optional fields

Required fields are marked with a red asterisk (*) next to the label. You cannot submit the form until all required fields contain a valid value. Optional fields can be left blank.
Validation errors appear when you leave a field (on blur), not while you are typing. If you see a red error message below a field, correct the value and move focus away from the field to confirm the fix.

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Saving your progress

You do not need to complete the entire form in one session. Use the Save Draft button at the bottom of any page to save your current answers without submitting.
1

Click Save Draft

Select Save Draft at any point. A confirmation message confirms the save was successful.
2

Return later

Navigate away from the form. Your answers are stored against your submission record and will be waiting when you return.
3

Resume editing

Open the form again from the Data Collection list. The form loads in edit mode with your previously saved answers pre-filled.
Draft submissions are not visible to your assessor until you submit. Save drafts as often as you like without affecting your submission status.

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Submitting the form

Once you have answered all required fields and are satisfied with your responses, submit the form to send it for assessment.
1

Review your answers

Scroll through each page of the form and check that all fields are complete and accurate. The form wizard highlights any pages that still contain validation errors.
2

Click Submit

Select the Submit button on the final page. The portal runs a final validation pass across all fields.
3

Confirm submission

If validation passes, a success message confirms that your submission has been recorded. The form switches to read-only view mode.
Once submitted, your form data is locked for review. You cannot edit a submitted form unless your assessor returns it to you for amendments. If you need to make a correction after submitting, contact your assessor or account administrator.

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Editing a previous submission

If your submission is in draft status, you can reopen it and continue editing at any time.
1

Find the submission

Go to Data Collection and locate the form. Submissions in draft status show a Draft badge.
2

Open for editing

Click Edit on the submission card. The form loads with your saved answers.
3

Make your changes

Update any fields, then either save another draft or submit when ready.

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Viewing a submitted form

Submitted forms are available in read-only mode so you can refer back to what you entered.
1

Locate the submission

Go to Data Collection and find the form. Submitted records show a Submitted status badge.
2

Open for viewing

Click View. The form opens in view mode — all fields are visible but cannot be edited.
Read-only mode shows the exact answers recorded at the time of submission, including any values that were auto-calculated by the form engine.